Chippewa Township

CHIPPEWA TOWNSHIP PLANNING COMMISSION MEETING
May 09, 2022 Minutes

Call to Order 7:00 pm

Present: Bob Wetherbee, Susan Gates (Chair), Monica Richer, Rod Reid, Brian Schantz.
Absent: Matt Flegel, Michelle Quakenbush, ZA Bebee.

Pledge of Allegiance. 

MINUTES APPROVAL of April 11, 2022: Motion made by Schantz, second by Reid. All in favor; motion carried.

Correspondence:

None.

Audience Participation:

None.

Old Business: 

• Discussion on Code Enforcement Officers duties. The Code Enforcement Officers
  process will be going through Attorney Bloem.
• Storage unit information, revisions in progress. Tabled.
• Wind and solar information, revisions in progress. Tabled.

New Business: 

None.

Adjournment:

7:45 pm. Motion made by Wetherbee, second by Schantz; all in favor; motion carried.

Next regularly scheduled meeting: June 13, 2022, 7:00 pm.

Respectfully Electronically Submitted,
Monica Richer,
Recording Secretary

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

May 2, 2022

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Kathy VanderKolk, Michelle Quakenbush, Gail Huber.

PREVIOUS MINUTES

Motion by Huber, supported by Quakenbush, to approve regular meeting minutes of April 4, 2022.
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of May 2, 2022, balance of $2,284,154.36 and overall balance of $3,149,057.90.  
Roll call vote—Yes: Huber, Smith, VanderKolk, Ash, Quakenbush; No: None.
Motion unanimously carried.

PUBLIC COMMENT (AUDIENCE PARTICIPATION)

Public comment was held.

UNFINISHED BUSINESS

None.

NEW BUSINESS

ZONING ADMINSTRATOR – TIM BEBEE
Bebee was absent.

DEPOSITORY POLICY 
Motion by VanderKolk, supported by Quakenbush, to approve the revised depository policy to include Isabella Community Credit Union.  
Motion carried.

PLANNING COMMISSION MEMBER RESIGNATION 
Planning Commission and ZBA member William Miller has resigned his positions.
Motion by Ash, supported by Quakenbush, to appoint Brian Schantz to replace William Miller on the Planning Commission and ZBA for terms ending January 1, 2023.
Motion carried.

PAY THE BILLS

Motion by Huber, supported by Quakenbush, to pay the bills.  
Roll call vote—Yes: Ash, VanderKolk. Smith, Quakenbush, Huber; No: None.  
Motion unanimously carried.

ADJOURNMENT

Motion by VanderKolk, supported by Huber, to adjourn. 
Motion carried.
Meeting adjourned at 7:38 pm.

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

April 4, 2022

Clerk Ash called the meeting to order at 7:00 p.m.

Present: Fran Ash, Kathy VanderKolk, Michelle Quakenbush
Absent: Rob Smith, Gail Huber

PREVIOUS MINUTES

Motion by VanderKolk, supported by Quakenbush, to approve regular meeting minutes and budget meeting minutes of March 7, 2022. 
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of April 4, 2022, balance of $2,508,111.37 and overall balance of $2,680,338.22.  
Roll call vote—Yes: Quakenbush, VanderKolk, Ash; No: None. 
Motion unanimously carried.

PUBLIC COMMENT (AUDIENCE PARTICIPATION)

Public comment was held.

UNFINISHED BUSINESS

CODE ENFORCEMENT OFFICER
The enforcement officer has a new computer, magnetic signs for his vehicle and will be meeting with the magistrate.

NEW BUSINESS

ZONING ADMINSTRATOR – TIM BEBEE
Bebee gave an update.

RADIOS FOR FIRE DEPARTMENT
Motion by Ash, supported by Quakenbush, to use ARPA funds to purchase radios from Motorola Solutions for the fire department at a cost of $66,271.04.  
Roll call vote—Yes: VanderKolk, Ash, Quakenbush; No: None. 
Motion unanimously approved.

HIRE ELECTION WORKERS
Motion by Ash, supported by Quakenbush, to hire one chairperson at $18 an hour and four election inspectors at $15 an hour for the May 3rd special election.  
Roll call vote—Yes: Ash, Quakenbush, VanderKolk; No: None.  
Motion unanimously approved.

2022 AUDIT SERVICES
Motion by VanderKolk, supported by Quakenbush, to pay Maner Costerisan $5800 for financial audit, $1,250 for preparation of F-65 and a not-to-exceed amount of $7500.
Roll call vote—Yes: Quakenbush, Ash, VanderKolk; No: None. 
Motion unanimously carried.

SIGNATURES FOR NEW CDS
Motion Ash, supported by Quakenbush, for Chippewa Township to open an account with Independent Bank and Isabella Community Credit Union for a 12- month certificate of deposit in the amount of $225,000.  Signers on the accounts are treasurer Kathy VanderKolk, deputy treasurer Jan Gill and clerk Fran Ash.  
Roll call vote—Yes: Ash, VanderKolk, Quakenbush; No: None.  
Motion unanimously approved.

PAY THE BILLS

Motion by Ash, supported by VanderKolk, to pay the bills.  
Roll call vote—Yes: Ash, Quakenbush, VanderKolk; No: None.  
Motion unanimously carried.

ADJOURNMENT

Motion by Ash, supported by VanderKolk, to adjourn. 
Motion carried.
Meeting adjourned at 7:33 pm.

Fran Ash
Chippewa Township Clerk

CHIPPEWA TOWNSHIP PLANNING COMMISSION MEETING
April 11, 2022 Minutes

Call to Order 7:00 pm

Present: Bob Wetherbee, Matt Flegel, Michelle Quakenbush, Susan Gates (Chair), Monica Richer, Rod Reid.
Absent: Bill Miller, ZA Bebee.

Pledge of Allegiance. 

MINUTES APPROVAL of March 14, 2022: Motion made by Reid, second by Wetherbee. All in favor; motion carried.

Correspondence:

None.

Audience Participation:

None.

Old Business: 

• Blight officer Reid is equipped. He will check with the magistrate on follow through procedures.
• Storage unit information, revisions in progress. Tabled.
• Wind and solar information, revisions in progress. Tabled.

New Business: 

None.

Adjournment:

7:50 pm. Motion made by Quakenbush, second by Flegel, all in favor, motion carried.

Next regularly scheduled meeting: May 09, 2022, 7:00 pm.

Respectfully Electronically Submitted,
Monica Richer,
Recording Secretary

CHIPPEWA TOWNSHIP PLANNING COMMISSION MEETING
May 09, 2022 Minutes

Call to Order 7:00 pm

Present: Bob Wetherbee, Susan Gates (Chair), Monica Richer, Rod Reid, Brian Schantz.
Absent: Matt Flegel, Michelle Quakenbush, ZA Bebee.

Pledge of Allegiance. 

MINUTES APPROVAL of April:

Motion made by ____, second by _____. All in favor; motion carried.

Correspondence:

None.

Audience Participation:

None.

Old Business: 

New Business: 

None.

Adjournment:

7:38 pm. Motion made by Weatherbee, second by _____, all in favor, motion carried.

Next regularly scheduled meeting: June __, 2022, 7:00 pm.

Respectfully Electronically Submitted,
Monica Richer,
Recording Secretary

BUDGET MEETING OF THE CHIPPEWA TOWNSHIP BOARD

March 7, 2022

Supervisor Smith called the meeting to order at 8:08 p.m.

Present: Rob Smith, Fran Ash, Kathy VanderKolk, Michelle Quakenbush.
Absent: Gail Huber.

The board discussed the 2022-2023 budget.

Motion by VanderKolk, supported by Ash, to adopt budget resolution 2022-04.
Roll call vote—Yes: Quakenbush, Smith, VanderKolk, Ash; No: None.
Motion unanimously carried.

ADJOURNMENT

Motion by VanderKolk, supported by Quakenbush, to adjourn.
Motion carried.
Meeting adjourned 9:04 pm.

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

March 7, 2022

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Kathy VanderKolk, Michelle Quakenbush,
Absent: Gail Huber

PREVIOUS MINUTES

Motion by Quakenbush, supported by VanderKolk, to approve meeting minutes of February 7, 2022. 
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of March. 7, 2022 balance of $2,495,594.55 and overall balance of $2,667,801.39.  
Roll call vote—Yes: Ash, VanderKolk, Smith, Quakenbush; No: None. 
Motion unanimously carried.

Motion by Quakenbush, supported by Ash, to purchase $225,000.00 CDs from Independent Bank and Isabella Community Credit Union. 
Roll call vote—Yes: Ash, VanderKolk, Smith, Quakenbush; No: None. 
Motion unanimously approved.

PUBLIC COMMENT (AUDIENCE PARTICIPATION)

Public comment was held.

UNFINISHED BUSINESS

CODE ENFORCEMENT OFFICER
Smith has ordered the magnetic signs for the code enforcer’s vehicle. 

FSBR LAW – MARIJUANA LAW INFORMATION
The board hasn’t heard anything regarding the attorney coming to the meeting.

ARPA FUNDS-RADIOS
$65,000.00 from the ARPA funds will be used to purchase radios for the inside of the fire trucks.

NEW BUSINESS

ZONING ADMINSTRATOR – TIM BEBEE
Bebee was absent.

SNOWPLOWING CONTRACT
Motion by Ash, supported by Quakenbush, to approve Your Way Lawncare’s 2022-2023 snowplowing contract.  
Roll call vote—Yes: VanderKolk, Ash, Smith, Quakenbush; No: None. 
Motion unanimously carried.

CEMETERY MOWING/MAINTENANCE CONTRACT
Motion by Ash, supported by VanderKolk, to approve Grim Enterprise’s 2022-2023 cemetery mowing/maintenance contract. 
Roll call vote—Yes: Quakenbush, Ash, VanderKolk, Smith.  No: None.  
Motion unanimously approved.

BRINE CONTRACT
Motion by Quakenbush, supported by Ash, to approve the 2022 brine contract for a cost of $29,058.92. 
Roll call vote—Yes: Ash, VanderKolk, Smith, Quakenbush; No: None.
Motion unanimously approved.

POST AUDIT POLICY
Motion by VanderKolk, supported by Quakenbush, to approve the Post-audit Procedure for Bill Paying. 
Roll call vote—Yes: Ash, Smith, Quakenbush, VanderKolk; No: None.
Motion unanimously approved.
  
Motion by VanderKolk, supported by Smith, to adopt the revised edition of the Investment Policy Resolution 2022-03.  
Roll call vote—Yes: Quakenbush, Smith, VanderKolk, Ash; No: None.  
Motion unanimously approved.

BUDGET AMENDMENTS
Motion by Ash, supported by VanderKolk, to approve the following budget line items:
Treasurer: Education and Training $200.00, Zoning: Life Insurance $147.00, Liability Insurance $468.00.  
Roll call vote—Yes: VanderKolk, Quakenbush, Smith, Ash; No: None.  
Motion unanimously approved.

PAY THE BILLS

Motion by VanderKolk, supported by Quakenbush, to pay the bills.  
Roll call vote—Yes: Smith, Quakenbush, Ash, VanderKolk; No: None.  
Motion unanimously carried.

ADJOURNMENT

Motion by VanderKolk, supported by Quakenbush, to adjourn. 
Motion carried.
Meeting adjourned at 7:49 pm.

Fran Ash
Chippewa Township Clerk

CHIPPEWA TOWNSHIP PLANNING COMMISSION MEETING
March 14, 2022 Minutes

Call to Order 7:00 pm

Present: Bob Wetherbee, Michelle Quakenbush, Susan Gates (Chair), Monica Richer, Rod Reid, Bill Miller, ZA Bebee.
Absent: Matt Flegel.

Pledge of Allegiance. 

MINUTES APPROVAL of February:

Motion made by Richer, second by Quakenbush. All in favor; motion carried.

Correspondence:

None.

Audience Participation:

None.

Old Business: 

• Lengthy discussion on procedures to be implemented for the blight officer. ZA will
  arrange a meeting with township attorney to clarify duties, protocols, and procedures.
  ZA will notify PC members of the date, as they are welcome for input and questions.
• Review and lengthy discussion of handout from ZA of storage building requirements,
  Including definition, development, structure, access, security and screening, and
  outdoor storage requirements. ZA will compile inputs and return for final review by
  board.

New Business: 

None.

Adjournment:

9:05 pm. Motion made by Weatherbee, second by Quakenbush, all in favor, motion carried.

Next regularly scheduled meeting: April 11, 2022, 7:00 pm.

Respectfully Electronically Submitted,
Monica Richer,
Recording Secretary

CHIPPEWA TOWNSHIP PLANNING COMMISSION MEETING
January 10, 2022 Minutes

Call to Order 7:00 pm

Present: Bob Wetherbee, Michelle Quakenbush, Susan Gates (Chair), Monica Richer, Rod Reid, Bill Miller.
Absent: Matt Flegel, ZA Bebee.

Pledge of Allegiance. 

MINUTES APPROVAL of December:

Motion made by Reid, second by Miller. All in favor Motion carried.

Correspondence:

None.

Audience Participation:

None.

Old Business: 

• The Blight Officer position was approved by the Township Board at the 1/3/22 meeting.
  Position was offered to and accepted by Trever Reid. Michelle will follow up on Blight Officers
  protocols and duties.
• Lawyer specializing in Municipal work scheduled for the 1/3/22 Township Board meeting is tabled.

New Business: 

Storage Units tabled.
Wind / Solar Ordinances, tabled.

Adjournment:

7:55 pm. Motion made by Quakenbush, second by Miller, all in Favor, Motion carried.

Next regularly scheduled meeting: February 14, 2022, 7:00 pm.

Respectfully Electronically Submitted,
Monica Richer,
Recording Secretary

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

February 7, 2022

Supervisor Smith called the meeting to order at 7:02 p.m.

Present: Rob Smith, Fran Ash, Kathy VanderKolk, Michelle Quakenbush,
Absent: Gail Huber

PREVIOUS MINUTES

Motion by VanderKolk, supported by Quakenbush, to approve meeting minutes of January 3, 2022. 
Motion carried.

TREASURER'S REPORT

Motion by Ash, supported by Quakenbush, to approve the treasurer’s report of Feb. 7, 2022 balance of $2,418,997.13 and overall balance of $2,591,182.23.  
Roll call vote—Yes: Quakenbush, Smith, VanderKolk, Ash; No: None. 
Motion unanimously carried.

PUBLIC COMMENT (AUDIENCE PARTICIPATION)

Public comment was held.

UNFINISHED BUSINESS

BLIGHT OFFICER
The board discussed the needs and procedures of the code enforcement position. ZA Bebee stated he has a computer that Reid can use. 
Motion by VanderKolk, supported by Quakenbush, to approve a $50,000 life insurance policy on Trevor Reid, code enforcement officer, with an annual cost of $146.50.  
Roll call vote—Yes: Smith, Ash, VanderKolk, Quakenbush; No: None.  
Motion unanimously carried. 

FSBR LAW – MARIJUANA LAW INFORMATION
ZA Bebee will contact the FSBR attorney and see if he can attend the March Board meeting.

ARPA FUNDS
The board discussed some options to use the funds which need to be used by 2026.

NEW BUSINESS

ZONING ADMINSTRATOR – TIM BEBEE

Bebee gave an update. 

ELIGIBILITY TO INCORPORATE AS A CHARTER TOWNSHIP
Clerk Ash received notice from the Michigan Secretary of State that the township has a population of 2,000 or more, making it eligible to incorporate as a charter township.
The township board may choose to exercise options concerning incorporation as a charter township. Options are:
• Adopt by majority vote a resolution opposed to incorporation as a charter township.
• Adopt by majority vote a resolution of intent to approve incorporation as a charter township. 
• Adopt by a majority vote to place before the electorate at the next regular or special township election the question of incorporation as a charter township.
• The township board may also choose to take no action.
Motion by Smith, supported by Quakenbush, to adopt resolution 2022-02 Resolution of Intent to Oppose Incorporation as a Charter Township.  
Roll call vote—Yes: Quakenbush, Smith, Ash, VanderKolk; No:  None.  
Motion unanimously carried.

BUDGET AMENDMENTS
Motion by Ash, supported by Quakenbush, to approve the following budget line item amendments:  Clerk per diem: $1000.00, ZBA per diem: $700.00, Election office supplies: $500.00, Election postage: $500.00, Fire protection per diem: $1000.00, Cemetery contracted services: $500.00. 
Roll call vote—Yes: Ash, VanderKolk, Smith, Quakenbush; No: None.  
Motion unanimously carried.

PAY THE BILLS

Motion by Quakenbush, supported by Smith, to pay the bills.  
Roll call vote—Yes: VanderKolk, Smith, Quakenbush, Ash; No: None.  
Motion unanimously carried.

OTHER

BUDGET HEARING
Motion by Ash, supported by Quakenbush, to hold the 2022-2023 budget hearing immediately following the regular March 7th board meeting. 
Motion carried.

ADJOURNMENT

Motion by Quakenbush, supported by VanderKolk, to adjourn. 
Motion carried.
Meeting adjourned at 7:58 pm.

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

January 3, 2022

Supervisor Smith called the meeting to order at 7:00 p.m.

Present: Rob Smith, Fran Ash, Kathy VanderKolk, Michelle Quakenbush

PREVIOUS MINUTES

   Motion by Quakenbush, supported by Huber, to approve meeting minutes of December 6, 2021.
   Motion carried.

TREASURER'S REPORT

Motion by Huber, supported by Quakenbush, to approve the treasurer’s report of Jan. 3, 2022 balance of $2,431,366.16 and overall balance of $2,603,529.33.
Roll call vote—Yes: Quakenbush, Smith, Huber, VanderKolk, Ash; No: None.
Motion unanimously carried.

PUBLIC COMMENT (AUDIENCE PARTICIPATION)

No comments.

UNFINISHED BUSINESS

BLIGHT OFFICER
Motion by Smith, supported by Quakenbush, to hire Trevor Reid for the code enforcement position at $30.00 per hour and 58.5 cents per mile. An ID magnet for his vehicle and an ID card will be provided to him.
Roll call vote—Yes: VanderKolk, Ash, Smith, Huber, Quakenbush; No: None.
Motion unanimously carried.

POLICIES
Currently the clerk pays the six Consumers Energy bills, Accident Fund, Spectrum and the federal payroll taxes online.
Motion by Quakenbush, supported by Huber, to leave it as it is and adopt Resolution 2022-01 to Authorize Use of Automated Clearing House (ACH) Arrangements and Electronic Transaction Funds.
Roll call vote—Yes: Smith, Huber, Quakenbush, Ash; No: VanderKolk.
Motion carried..

NEW BUSINESS

ZONING ADMINSTRATOR – TIM BEBEE
Bebee was not in attendance.

FSBR LAW- MARIJUANA ORDINANCE INFORMATION
The attorney from FSBR didn’t come to the meeting.

ARPA FUNDS The Board discussed some uses for the ARPA funds the township received from the State of Michigan. The township has until 2026 to spend the money. There are limitations on what the money can be used for. Some possibilities to use the money: Fire Dept. extra pay or sign on bonuses and broadband. Supervisor Smith will get in touch with Spectrum regarding expanding broadband in the township.

PAY THE BILLS

Motion by Huber, supported by Quakenbush, to pay the bills.
Roll call vote—Yes: Ash, VanderKolk, Smith, Huber, Quakenbush, Ash; No: None.
Motion unanimously carried.

OTHER

MTA EDUCATIONAL CONFERENCE
Motion by Ash, supported by Quakenbush, to pay registration, per diem, mileage, meal allowance, and hotel to attend the MTA Educational Conference in Lansing, April 26th-28th.
Roll call vote—Yes: VanderKolk, Huber, Smith, Quakenbush, Ash; No: None.
Motion unanimously carried.

ADJOURNMENT

Motion by Ash, supported by VanderKolk, to adjourn.
Motion carried.
Meeting adjourned at 7:46 pm.

Fran Ash
Chippewa Township Clerk

REGULAR MEETING OF THE CHIPPEWA TOWNSHIP BOARD

June 6, 2022  7:00 p.m. 

1. Call to Order and Pledge of Allegiance
2. Roll Call
3. Minutes of May 2, 2022
4. Treasurer's Report
5. Public Comment (Audience Participation)*
6. Unfinished Business
7. New Business

*PUBLIC COMMENT (Audience Participation): The Chippewa Township Board welcomes input and comments from the public. When recognized by the Supervisor, please come forward to the microphone in front; state your name and address before providing the Board with your comment. Please limit your comment to three minutes. The Board will not engage in immediate discussion or deliberation of a comment. There could be questions for clarification.

(Minutes will be posted after they are approved at the next Township Board meeting.)